Registration Guidelines

How to Register

Registrations can be made through the Online Registration Portal.

• All delegates must create a new account or use an existing account to log into the Online Registration Portal, and then create a registration in their account.

• Using a personal email address when creating a new account is advisable. This is especially important if your work email has strict security settings that may block emails from the Conference Secretariat.

• If you have previously submitted an abstract, you may already have an account.

• If you are creating a registration for someone else, you can create an account using your details and provide the delegate’s information on the registration form. Once registered, you can add another participant via the ‘Add Participant’ button.

• After registering, you will receive a confirmation email with your registration number.

• Members of participating societies are eligible for the ESCP member rate. If you have not yet received the access code, please contact your society’s membership office to obtain it.

For any registration questions, please do not hesitate to contact the ESCP 2025 Conference Organizer at This email address is being protected from spambots. You need JavaScript enabled to view it..

Registration Fees 

 All the above Face-to-Face fees include a local VAT of 20%. 

* Please log into your membership account to retrieve a special registration code to apply during registration. Online Only members and Under 35 members are not eligible for the ESCP member fee.
** The select fee requires an associating document as proof of status upload during registration.
*** It is not possible for one delegate to purchase multiple single-day tickets. Delegates who want to attend multiple days of the meeting must purchase the full registration fee.
**** Please find the list of countries eligible for the Reduced Country rate here. The following countries appear on the list: Albania, Belarus, Bosnia & Herzegovina, Bulgaria, Egypt, Georgia, North Macedonia, Moldova, Romania, Serbia, Turkey, Ukraine
***** You will be asked to choose your selected Pre-Course(s) during registration. Please find the list here.

Virtual Fees: Delegates/recipients of the service from the EU with a valid VAT number are subject to the reverse charge system and the fee is 0% VAT (to be paid by the recipient in his/her country). VAT is shifted to the recipient, articles 44 and 196 EU VAT Directive. A valid VAT Number will be requested and validated during the online registration process.
For delegates/recipients of the service from a country outside of the EU, the fee is 0% VAT.
Delegates/recipients of the service from the EU who are not VAT payers, the fee includes VAT. For more information, please click here.

All registration deadlines are based on the local time (CET/CEST).

Face to Face Participation Includes:

• Access to sessions and exhibition
• Coffee and lunch breaks
• Welcome reception
• Access to recordings of the sessions

Day Pass Includes:

• Access to sessions and exhibition on the selected day
• Coffee and lunch breaks on the selected day

Virtual Participation Includes:

• Access to live streaming of the sessions
• Access to recordings of the sessions

Pre-Courses

• The list of pre-courses will be published soon

Exhibitor Registration

• The Exhibitor registration code will be distributed by Sponsorship manager Odile Poulain (This email address is being protected from spambots. You need JavaScript enabled to view it.)

Social Programme

• Available for Face-to-Face fees only

Welcome Reception

• Wednesday, 10 September 2025
• Event venue
• Ticket: included in the registration fee

ESCP Social Event

• Thursday, 11 September 2025
• Details and information on how to sign up will be published soon.

Cancellation Conditions

Registration Cancellations

• Until 7 May 2025 – a 20% cancellation fee will be applied
• From 8 May until 10 June 2025 – a 50% cancellation fee will be applied
• From 11 June until 4 August 2025 – a 70% cancellation fee will be applied
• From 5 August 2025 – a 100 % cancellation fee will be applied

Cancellation of Other Bookable Items

• Until 10 June 2025 – a 20 EUR administrative fee will be deducted from each item
• From 11 June 2025 – a 100% cancellation fee will be applied

General Cancellation Conditions

• Cancellations must be submitted by email to the ESCP 2025 Conference Organizer
• Refund requests after 5 August 2025 will not be accepted
• The change of registration fee type is charged with a 20 EUR administrative fee
• Name changes are subject to a 20 EUR fee if requested at least one week before the event.
• Please note that delegates, who register with the Reduced Country rate while not eligible, will be asked to pay the difference in fees plus a 20 EUR surcharge

Payment Methods

Registration fees are collected on behalf of ESCP by the Organizer, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. All fees must be paid in EUR, free of all bank charges.

Online Payment by Credit/Debit Card

The preferred payment method is online via:

• secure gateway Saferpay
• provided by Worldline

Accepted Cards

• Visa
• Visa Electron
• MasterCard
• American Express

Bank Transfer

Bank transfer is available until 19 August 2025. After this date, only card payments are accepted. Payments by bank transfer must include delegate’s full name and registration number. Payments without these details cannot be processed.  

Final Invoice

The final invoice can be downloaded from the Online Registration Portal three weeks after the registration is confirmed and paid in full. The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details).

Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the registration date and is subject to a 20 EUR fee. 

Insurance

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Invitation Letter

Delegates can download their invitation letter from the Online Registration Portal once their registration has been paid in full.

Certificate of Attendance

After the Conference, the Certificate of Attendance will be available for download in the Online Registration Portal for all participating delegates.

Cancellation or Modification of the ESCP Conference in Appropriate Circumstances

In appropriate circumstances, the organiser reserves the right to alter or cancel the event without prior notice. This may eg. include a change of time and/or venue. Any such decision shall be communicated as soon as reasonably practical. Appropriate circumstances may include circumstances beyond the reasonable control of the organiser preventing or impeding the realisation of the conference. For example, government action, war or hostilities, riot or civil commotion, plague, or other epidemics or health concerns such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike or other protest, lack of the usual means of transportation or terrorism or security concerns.

Data Privacy and Security

We take your privacy very seriously and to comply with the European General Data Protection Regulation (GDPR) and other data protection consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, and protect your privacy and security via our Online Portal which is now fully GDPR compliant.
Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by This email address is being protected from spambots. You need JavaScript enabled to view it. or by phone at +420 296 219 600.

Find out more about what it means to be an ESCP member - watch below!